Medecision

Executive Assistant

US-PA-Wayne
Job ID
2017-1448

Overview

Medecision is transforming healthcare one cool app at a time!

 

Are you the kind of person that is motivated by the challenge of a dynamic, changing market? Can you utilize and exploit progressive systems and processes to satisfy urgent business needs? Are you a good partner with your teammates; driven to execute team and individual commitments that align with business vision? Does the idea of a high visibility and high impact role in a medium sized, growing company excite you? Are you interested in being part of a team that strives to achieve high business impact, execution excellence and has a lot of fun while we are doing it? Are you ready? We are! Join us in our journey towards liberating today’s fragmented healthcare systems to Connect Care Everywhere.

 

Medecision is looking for an Executive Administrative Assistant, a passionate power contributor who blends solid planning, organizational, and administrative skills with proven executive level support experience in a fast-paced environment. 

 

THIS JOB MIGHT BE FOR YOU, IF…

 

You, as the Executive Administrative Assistant, will take on a variety of roles, working with a group of inspiring and fun loving people in an innovative and dynamic environment. Your ability to adjust in response to changing work situations, to accommodate different working styles, and to prioritize your own work and tasks will be critical to your success.

                       

This Executive Assistant role will support Executive Vice President and Chief Technology Officer, Chief Information Officer and SVP Engineering. This role will be responsible for key executive administrative support to our dynamic leaders and their senior level leadership team. The right individual will be responsible for the executive calendars, travel plans, team meeting arrangements, documentation of meetings and expenses, and other tasks as assigned. This position will also include client interfacing such as the arrangement of high level customer meetings both onsite and offsite. This individual will also work alongside the executive leadership team’s assistants when coordinating events and other projects as directed by the executive administration team. While this position is an in-office position, much of the working relationship with the CTO, CIO and SVP will be remote due to their high travel and remote work locations.

 

Reports to: Chief Technology Officer

Location(s): Wayne, PA

Responsibilities

YOU’RE GOOD AT:

  • Complex calendar management (day to day, fiscal year planning, and time management) on an ongoing basis and the ability to prioritize calendars based on the business needs to ensure accurate scheduling of multiple leaders.
  • Communicating with the entire group on key accomplishments and successes
  • Management of domestic travel logistics and trip preparation for multiple leaders.
  • Managing expense reports.
  • Thorough meeting and event planning and management for both onsite and offsite locations from 10-50+ people; includes SharePoint site, meeting requests, booking rooms, catering, agendas, notes.
  • Provide leadership and mentoring to other administrative support staff.
  • Coordinate other administrative projects as assigned or as necessary.
  • Ensure compliance of administrative operational policies and procedures.
  • Identify, recommend, and implement solutions to departmental operations process issues.
  • Assist with preparation of correspondence and high level presentations.
  • Demonstrate a high level of integrity and ability to maintain confidentiality of highly sensitive material with tact and professionalism.
  • Lite project management and other various administrative tasks as necessary.

ESSENTIAL COMPETENCIES

  • Desire to take on big challenges and the ability to see the big picture as well as the details.
  • Display resourcefulness and good judgment in resolving issues.
  • Excellent marketing and communication skills for both internal and external groups; deep writing skills
  • Willingness to develop a deep knowledge of the respective business group’s strategy and/or functional expertise, and act as an information resource to the business group.
  • Maintain a cool and focused persona under pressure.
  • Resolve and diffuse difficult and high tension situations with others quickly.
  • Maintain professional and positive interactions with others and be able to establish professional relationships.
  • Maintain credibility with all internal and external contacts.

Qualifications

YOU HAVE:

 

  • 10+ years of relevant, senior level administrative work experience.
  • Proficiency with Microsoft productivity software including, Word, Outlook, PowerPoint and Excel, SharePoint.
  • Possess excellent written and oral communication skills.
  • Demonstrated customer service abilities and strong written and verbal communication skills.
  • Effectively implemented and monitored complex plans and schedules.
  • Proven experience making good, timely, decisions in relatively complex situations.
  • Reacted with appropriate urgency to situations and events that require quick response.
  • Taken effective action without having to know the total picture.
  • Efficiently and creatively solved difficult problems that affect people within your group or other related groups and the ability to represent the ELT and the organization effectively.
  • The ability to deal with ambiguity and work independently to achieve results with a high degree of accuracy.
  • The ability to work effectively under pressure, within short time constraints, and with the appropriate level of urgency.
  • A proven, proactive approach to anticipating the executives’ needs.
  • Ability to support executive leaders with high travel and remote work locations.

 


 

 

OUR CULTURE DRIVES US

It’s not all about what we do. It’s as much about how we do it. Medecision team members show up. We consistently exemplify our 6 core values of success:

  • Execution. Service – We deliver “standing ovation” service. Speed – We are Agile. Ownership— We all take ownership and responsibility for how we deliver our promises, how we spend money, who we hire, what we build and how we help one another grow.
  • Passion. We show an infectious emotional commitment to our work because what we do is important to our customers, one another and ourselves.
  • Partnership. We are all in this together, without boundaries. Our internal/external network contains the solutions we need: we’ll continuously seek them out, use them and improve them.
  • Leadership. We are Medecision’s brand. We are experts in care management, care coordination and healthcare information and technology. We lead our clients to excellent results by providing our expertise on best practices, industry trends, solutions development and innovations. We are moving in sync with an evolving industry. There is no problem we cannot solve.
  • Innovation. We are in a constant state of discovery, inventiveness, thinking outside the box, and leading others internally and externally to do the same.
  • Candor. Medecision communicates in a sincere, direct and famil­iar way. We address conflict directly and escalate issues internally and externally to address conflict with speed and partnership.

Join us in our quest to liberate healthcare!

 

This description has been designed to indicate the general nature and level of work performed by an employee within this position. The actual duties, responsibilities and qualifications may vary based on assignment. Medecision is an Equal Opportunity Employer (EOE) and strongly supports diversity in the workplace.

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